Colas CSR Challenge

Imagining the responsible infrastructures of the future




Colas CSR Challenge– Imagining the responsible infrastructures of the future
(the “Challenge”)
(the “Rules”)
This Challenge is sponsored by Colas, a "Société Anonyme" with a share capital of 48,981,748.50 € whose head office is located at 1 rue du Colonel Pierre Avia in Paris (75015) - France, registered in the Paris Trade and Companies Register under the number 552 025 314  (the “Sponsor”).
The aim of these Rules is to set out the terms and conditions governing your participation in the Challenge. By registering for this Challenge, you fully and unconditionally agree to comply with these Rules.  If you do not agree with any of these Rules, do not register for this Challenge and do not submit an entry.
1.     TERM
This Challenge begins on April 15, 2021 at 9.30am UTC+1 and ends on July 15, 2021 at 11.59pm UTC+1. The Challenge will be accessible 24 hours a day on the dedicated Challenge website operated by Agorize at [] (“the Challenge website”), subject to possible IT maintenance operations maintenance or malfunctions that may not interfere with the completion of the Challenge. Additional participation arrangements may be made in the event that such malfunctions prevent participation. Dates and times in these Rules refer to Coordinated Universal Time UTC+1.
Any eligible person who is registered on the Challenge website and enrols to participate in the Challenge (“Participant” or “You”), is required to review and accept these Rules. By accessing and accepting these Rules, You:
(i)    enter into a valid and enforceable contractual relationship with Sponsor regarding participation in the Challenge. The registration and enrolment in the Challenge do not set up any subordination relationship between the Sponsor and the Participant, and
(ii)    fully and unconditionally agree to comply with these Rules. Participants express their agreement by checking an online box while enrolling for the Challenge.
In case of non-respect of these Rules, the Participant will be immediately disqualified from the Challenge and no prize will be awarded.
To take part in the Challenge, we must have received your completed registration by MAY 30, 2021 at 11.59pm UTC+1.
To register, the Participant must first have created a user account on the Challenge website, and must have truthfully and accurately completed required information, such as full name, email address, etc.
Any registration based on inaccurate, false or incomplete information will result in the Participant’s disqualification. Refusing collection, recording and use of their personal data that is strictly necessary to performing the Challenge will result in the Participant’s disqualification. The participant is solely responsible for the information he/she provides while its registration. Any intentional or non-intentional mistake, anomaly or inconsistency, regarding this information, may result in the Participant’s disqualification. Sponsor reserves the right to proceed all necessary verifications regarding the Participant’s identity, postal and/or email address.
Deletion of a Participant’s user account on the Challenge website will be deemed as a withdrawal from the Challenge. In this case, the Participant, regardless of whether the deletion results from the Participant’s personal act or not, will not participate in the Challenge, and will not obtain any compensation.
You must also have accepted the Rules as well as the Terms and Conditions of Use and the Privacy Policy, during the creation of your user account and your registration to the Challenge.
Registration for and participation in the Challenge is free, with no purchase or payment obligation.
This Challenge is open and offered solely to:
●      Student. Any individual aged eighteen (18) years and/or with full legal capacity, who (i) is currently enrolled at a post-secondary institution or (ii) has recently graduated from a post-secondary institution less than 2 years before the current scholar year, with a student card to prove it. Each student may only participate once in each Challenge. If the participant is a minor, you must provide this authorization signed by a parent or guardian in the name of the minor.
All the documents that may confirm the Participant’s eligibility will be required prior to awarding any prizes (e.g. identity document, registration student card, etc.).
This Challenge is not open to employees and representatives of Agorize and the members of their families.
This Challenge is void in countries where it is prohibited or restricted by law.
The number of Participants will not be limited .
Participation in the Challenge must be as a team.
●      Teams. Individual Participants may elect to form a team (“Team”) of 2 to 5 members maximum. Each Team member must accept these Rules, by clicking a hyperlink through the Agorize interface. Sponsor may disqualify any Team (and all its members) in the case where any one member has not accepted or violates these Rules.
The goal of the Challenge is for Participants to submit contributions (or projects) meeting the requirements determined by the Sponsor in the Challenge brief, and that are formalized by deliverables. The brief includes information regarding various deadlines, details of the prizes, Sponsor requirements, etc. (the “Brief”). The Brief is accessible through the Challenge website.
During the Challenge, Participants may upload any documents or other materials (such as texts, presentations, videos, etc.) relating to their project to the Challenge website in response and as a solution to the Sponsor’s Challenge (the “Deliverable”).
To be eligible, Deliverables must (i) address the specific issue set out in the Brief, (ii) be in a common digital format, such as, DOC, DOCX, PDF, PPT, PPTX, KEY, ODT, MP3, MPEG, MOV, MP4, and (iii) be in English or in French, and in general terms must to comply with these Rules.
If a Deliverable cannot be downloaded, is not in the right format or is incompatible, illegible, or unintelligible, the Deliverable will be disqualified.
By submitting a Deliverable, Participants represent and warrant that:
●      The Deliverable exclusively includes contributions from a Team.
●      Otherwise, if any content from a third party has been used in the development of the Deliverable, all rights, authorizations, and agreements necessary to submit the Deliverable and grant the rights mentioned herein have been obtained. The existence of uncredited third-party contributions in the Deliverable will result in the disqualification of the Deliverable and the related Participants;
●      No other individual and/or entity is entitled to claim any rights from the use of the Deliverable; and
●      The content of the Deliverable does not and will not infringe or violate any rights of any third party or entity, including, without limitation, intellectual property rights, privacy, competition law, confidentiality, or any contractual or extracontractual right. All deliverables suspected of any law(s) and/or any third party’s right will be ineligible.
Participants are responsible for and shall bear any costs or expenses associated with preparing and submitting Deliverables. Participants assume all risk of damaged, lost, late, incomplete, invalid, incorrect or misdirected Deliverables.
Challenge Rounds. The Challenge consists of several rounds:
●      Round One. Deliverables will be accepted from April 15, 2021 at 9.30am UTC+1 to May 30, 2021 at 11.59pm UTC+1. At the end of this Round, up to 5 winning Deliverables will be selected to proceed to the final Round.
●      Final Round. Participants are not required to upload a Deliverable on the Challenge website for this Final Round.
Deliverable. If a Participant does not upload a Deliverable on the Challenge website before the deadline, this will be considered as a withdrawal from the Challenge. The Participant may not join the Challenge, and may not obtain any compensation from the Sponsor. He will therefore be disqualified from the Challenge.
Selection Criteria. Deliverables will be judged according to the Selection Criteria, described below. You agree and acknowledge that the Challenge relies on your creativity, capacity, ability, and ingenuity to solve difficult problems. The Challenge does not depend, even partially, on chance or luck, and therefore should not be considered as a lottery. Under no circumstances are factors such as appearance, religion, membership in a trade union, political opinions or sexual orientation considered. Any discrimination of Participants by the Organizing Company will engage its responsibility.
Notification to Participants. Once the selection has been completed, Participants will be notified by email, phone, or by other means, at Sponsor’s discretion, of the results of each Round. The Sponsor will be free to alter the dates on which the results are communicated in the event that the number of projects to be examined makes such a change necessary, and provided that this does not affect the schedule of the other stages of the Challenge. The ranking decided by the final jury will be announced on the day that presentations are made and will identify the Participants that are finalists.
A.    Round One
All Round One Deliverables must be received by Sponsor on or before May 30, 2021 at 11.59pm UTC+1. Deliverables must meet the specifications set out in Section 6, above, and include:
● A 5 to 10 slide presentation of their project, created using the downloadable template on the website dedicated to the Challenge, in ppt or pdf format.
● Any optional document, attached to the presentation, to illustrate the project (video, illustration, photo...)
While the Round One, voting will proceed as follow:
Criteria based voting
“Criteria based” voting will take place from May 31, 2021 at 11.00am UTC+1 to June 9, 2021 at 11.59pm UTC+1.
The Sponsor members (the “Voters”) may evaluate and select the Deliverables based on their content and the following criteria:
● Originality: how original or innovative is the proposed solution in its use? Are there other existing alternative solutions, and if so, how different is the proposed solution from those solutions?
● Relevance: to what extent does the Deliverable meet the specific need expressed in the Brief?
● Feasibility: how feasible is it to implement the proposed solution? Is the solution financially consistent? Is the solution sustainable in the long term?
● CSR impact: what is the potential impact of this solution on a CSR level? How widespread is this impact? How many people would be affected by this solution? Is the impact significant?
Except as otherwise provided below, the 5 Projects with the highest score at the end of this vote will win this vote and proceed to the next round.
Participants will be informed of the results of Round One by June 10, 2021.
B.    Final Round
Participants who have been selected to participate in the Final Round will be directly notified by the Sponsor. In the event a Participant does not answer after the Sponsor has tried to contact him/her by email and by phone, the Sponsor reserves the right, at its sole discretion, to disqualify this Participant. This disqualification shall not entitle the Participant to claim any kind of compensation from the Sponsor.
The Final Round consists of an oral presentation of the selected projects by the Participants. Participants are not required to upload a Deliverable to the Challenge website before the Final Round.
However, Participants must prepare a Deliverable which meets the specifications set out in Section 6 and which include:
●      A document describing their Project and presenting, for example, the problem it tackles, the proposed solution, its impact and its business model.
This document will be used as a presentation document during the oral presentation given by the Participants involved in the Project.
At the end of the Final Round, the jury will choose the winning projects and will rank the finalists.

8.     PRIZES
The prizes to be awarded to Challenge winners are subject to all of the following. They are awarded to the winners of the Challenge and are subject to compliance with the following cumulative conditions:
•      The Deliverables comply with Section 6 (“Deliverables”);
•      Each Participant of a winning project complies with Sections 9 and 11;
•      It can be proven that the winning Participants fulfil the conditions of eligibility of Section 4.
No prize will be awarded to winners who do not fulfill the above.
Subject to these Terms and Conditions, once confirmed by Sponsor, the winner(s) will receive the following:
•      Grand Prize: an electric bicycle with a unit value of €600 including tax, or the equivalent in gift vouchers.
•      Second Place Prize: a Fairphone with a unit value of €419 including tax or the equivalent in gift vouchers.
•      Third Place Prize: an electric scooter with a unit value of €200 including tax or the equivalent in gift vouchers.
•      Fourth Place: a €100 gift voucher including tax.
•      Fifth Place: a €50 gift voucher including tax
Each member of a Participant Team will receive its own prize.
No assignment or transfer of prizes is allowed by a winner. If a potential winner cannot be reached, is unable to accept the prize or any portion of the prize for any reason, Sponsor shall have no further obligation to such potential winner. Sponsor will not replace any lost or stolen prizes after being awarded to winners. Winners will accept the prize “as it is”. Sponsor disclaims any warranty regarding the Prizes.
In the event a Participant (a winner) cannot be reached, by email or by phone, for more than three (3) months after the first attempt to reach them was made, he/she will be deemed as having waived their right to claim the prize and will not be entitled to any prize or any kind of compensation. 
If the prize as initially planned is unavailable, Sponsor will be free to substitute another prize of similar value. Any such decision is at Sponsor’s sole discretion.
Any Participant who does not fulfil the conditions of Participation as provided in the Rules during their registration and/or at any time during the Challenge will be summarily disqualified from the Challenge without prior notice and will not be entitled to any prize. In the assumption that a prize is awarded to a Participant who does not meet the conditions of Participation when registering or throughout the duration of the Challenge, Sponsor reserves the right to require the Participant to return the awarded prize.
The Participant acknowledges and consents that Sponsor may, throughout all countries where Colas is located, and for the duration of the Challenge and for a period of one (1) year following the Final Round using the Challenge for publicity, including for Sponsor’s advertising or other marketing purposes, (by any means and through any format (website, advertising banners, social networks, newsletter, press release) now known or unknown to date, free of charge or for a consideration.
In particular, you consent the using, by Sponsor, of your name and surname, your city and region of residence, the name of the institution in which you studied or in which you obtained your diplomas and other biographical information, your image , the information regarding the Prize (if you are a winner), the name of your company and its distinctive signs (if you are a Startup) and any other personal data that you submit with your Deliverables as well as the content of your Deliverables relating to the Challenge.
As an example, each Participant authorizes the Sponsor using the photographs taken during the Final to disseminate them via any communication medium.
Such use does not entitle the winner to any other payment than the Prize he/she received and does not require additional consent from you. The Sponsor agrees to cease using the aforementioned elements in connection with the Participant at the end of the aforementioned period.
Furthermore, Participants acknowledge that Sponsor may currently or in the future be developing information internally, or receiving information from other parties, that is similar to the information contained in any of the projects. Accordingly, nothing herein shall prohibit Sponsor from independently acquiring, developing, or having developed for it, products, concepts, systems, services, or techniques that are similar to or compete with the products, concepts, systems or techniques contemplated by or embodied in any Deliverable.
The Participants recognize that other Participants, individuals or entities may have provided Sponsor or others, or made public, or may in the future submit, or make public, content that is the same or similar to any piece of information contained in any of the projects. Hence, the Participants acknowledge, agree and accept that Sponsor shall have the right to use such same or similar materials, and that the Participants will not be entitled to any compensation arising from Sponsor’s use of such materials.
Definitions. For the purposes of this section,
-       "Intellectual Property Rights" refers to any copyright or other rights over a brand, a design or a model, a patent and, more generally, any element, (including trade secrets and know-how), that may be protected by national and/or international laws or conventions on intellectual property (“Intellectual Property Rights”)
-       “Previous Rights” refer to any Intellectual Property Rights and/or any associated know-how held by the Participants before the start date of the Challenge (“Previous Rights”)
-       “Creations” refer to any software (including source and object code software), database, technical specifications, text, design, model, information, knowledge, method, process or product, as well as any resulting elements and/or processes likely or otherwise to be protected according to national and/or international laws or conventions on intellectual property developed by any Participant as a part of any submitted deliverable throughout the Challenge (“Creations”).
Warranty of non-infringement. When submitting any Deliverable, at any stage of the Challenge, each Participant guarantees to Sponsor that he/she is the co/owner and/or co/holder of the Intellectual Property Rights regarding all or part of the Creations  contained in the Deliverables submitted at any stage of the Challenge, and/or that he/she has obtained all rights and permissions regarding all pre-existing Creations and any elements of the Deliverables for which he/she does not hold the relevant rights.
Each Participant guarantees (i) that his/her contribution is original ; (ii) that it do not infringe upon the copyright or any Intellectual Property Rights of any third party; (iii) that all the elements of which his/her submissions are formed, as well as all pieces of contributions and information communicated in the submission presentation documents are accurate, reliable and complete; and (iv) that the submission of the relevant Deliverables does not constitute an act of unfair competition of any kind.
It is compulsory for Participants to indicate the source of any pre-existing Creations of whichever nature and on whichever support that are included in any submitted deliverable. Any Deliverable involving several Participants constitutes a collaborative work and it should be treated as such in accordance with the applicable regulation in force.
Liability. Sponsor cannot be held liable for any infringement of the above provisions by Participants. Each Participant shall indemnify Sponsor against any disturbance, action, claim, opposition and demand or eviction attempt from any third party in connection with any Creation in the Deliverables (Intellectual Property Rights included).
Each Participant remains the owner of his or her prior rights and of all intellectual property rights relating to his or her creations (hereinafter the "Creations").
By taking part in the Challenge, Participants accept to grant Sponsor a license regarding the Creations as a component of the Delivrable and the Delivrable itself for a period of one (1) year following the Final Round of the Challenge.
The license is exclusive, worldwide, transferable within the Sponsor’s group of enterprises and royalty free.
This licence shall include the right to reproduce (wholly or in part), display (wholly or in part), analyse, adapt, modify, disseminate, arrange, transform, translate and use [including commercial use] any elements which are part of the Creations, as well as any Previous Rights which reveals necessary for the appropriate enjoyment of the described licence.
●      Update of the Rules. Participants are encouraged to consult these Rules regularly.
●      Should any paragraph of these Rules be declared or judged illegal, unenforceable or void by a court decision, the paragraph in question will be considered null and void, but all other unaffected paragraphs will be enforced within the limits of the law.
●      Challenge Cancellation or Suspension. The Challenge may be suspended in the event of an event of force majeure as defined in Article 1218 of the French Civil Code or any other event preventing the Challenge from being carried out in the best possible conditions. The Organizing Company and Agorize will meet to reach an agreement on the conditions for resuming the Challenge, if possible. If the resumption of the Challenge is deemed impossible for the Organizing Company and Agorize, the Challenge may be canceled, at no cost to the parties, provided that the cancellation is not due to a fault.
The Challenge may be canceled in the event of a fault on the part of the Organizing Company, or one of its Participants, or Agorize.
The Sponsor will in no way be held liable in the event of breakdown or failure, regardless of the cause, of any telecommunications network used that causes Participants difficulty in or prevents Participants from identifying themselves on or gaining access to the Challenge website. It can in no way be held responsible for communication or access interruptions, loss of data, computer viruses or any direct or indirect prejudice whatsoever that may be suffered by a Participant before, during or after his/her participation in the Challenge.
The Sponsor will not, in any case, be held liable for damages resulting from faults with or delays in the submission of deliverables by Participants, including refusal to accept these deliverables as a consequence of their submission outside the deadlines set out in the Rules, from faults with or delays to the sending of any emails by the Participant sent as part of the Challenge, or from any alterations made to the deliverables independently of the Sponsor or in case of force majeure likely to disrupt, modify or cancel the Challenge.
Consequently, Participants waive any recourse against the Organizing Company and its employees for damages and/or prejudices that they may suffer in the context of the Challenge, except for direct damages caused by the Organizing Company.
The Sponsor will not, in any case, be held liable for any incident that may occur within the framework of the services provided for the prizes, any responsibility on this point being borne by the third-party company or companies with which the winners contract directly.
The Sponsor will not be held liable for the consequences of a Participant’s disqualification from the Challenge as a result of their violation of these Rules.
The personal data collected during your participation in the Challenge is processed by the organizing company (Colas SA, whose head office is located at 1 rue du Colonel Pierre Avia - CS 81 755 - 75 730 PARIS Cedex), which is responsible for processing it in order to:
- meet the needs of the organization of the Contest;
- to organize the intermediation between the Participant and Agorize, to ensure the identification, communication and conservation of exchanges with the Participant.
The legal basis for processing is the contract.
Personal data is intended for the internal services of the organizing Company in charge of the Challenge and those of Agorize.
It will be kept for the duration of the Challenge, and then for two years after the Challenge.
You have the right to access, rectify, delete, limit the processing of your data and the right to portability.
Consult the website for more information on your rights.
To exercise these rights or if you have any questions about the processing, you can contact the Chief Privacy Officer (CPO) of Colas SA at the following address: or by post: Chief Privacy Officer, Colas SA, 1 rue du Colonel Pierre Avia - CS 81 755 - 75 730 PARIS Cedex.
If, after contacting us, you feel that your "Data Protection" rights have not been respected, you may submit a complaint to the CNIL.
Any Participant’s claims arising from the Challenge should be addressed no later than thirty (30) days following the Challenge end date to All claims must include: (i) the Participant’s complete contact details (name, address, email address and phone); (ii) the name of the Challenge; and (iii) a clear and detailed explanation for the claim.
The Challenge and any action related thereto shall be governed by the french law.
In case of persistent litigation beyond a period of fifteen (15) days after the Participant has filed a claim, the Sponsor and the Participant undertake to submit their dispute to an amicable conciliation prior to any legal proceedings. The party wishing to initiate conciliation shall inform the other party by means of a registered letter with acknowledgment of receipt in which it will inform of its intentions and will explain the cause. If no agreement is reached between the parties within thirty (30) days after receipt of the registered letter, the parties regain their freedom of action.
In case of persistent disagreement on the application or interpretation of the Rules, and in the absence of an amicable settlement, any dispute that may arise between the parties, will be subject to the exclusive jurisdiction of the French courts – and more precisely to the Paris Commercial Court - to which the parties expressly grant jurisdiction, even in the case of multiple defendants, in summary proceedings, appeal by guarantee or by motion, or any other jurisdiction.
19. Legal deposit
The regulations are filed via, at SELARL 812 - HUISSIERS, associate bailiffs, 305 Chemin des Arcades, 6 bis Résidence Fontvieille, 13100 Aix en Provence. The regulations may be amended at any time in the form of an amendment by the organiser, in compliance with the conditions set out, and published by online advertisement on the website. The amendment is registered with the SELARL judicial officers associated with the depository of the regulation before its publication. It shall come into force as from the date it is put online and any Participant shall be deemed to have accepted it simply by virtue of his participation in the Game, as from the date on which the amendment comes into force. Any Participant who refuses the modification(s) must stop participating in the Game. The rules are sent free of charge to any person by sending a written request by post before the closing date of the game to the following address: AGORIZE - 15, rue Béranger - 75003 PARIS.