Grundfos Digital Ecosystem Challenge 2023

(the “Challenge”)

CHALLENGE RULES

(the “Rules”)

This Challenge is sponsored by Grundfos Holding A/S, Poul Due Jensens Vej 7 Bjerringbro, 8850 Denmark

The aim of these Rules is to set out the terms and conditions governing your participation in the Challenge. By participating in this Challenge, you fully and unconditionally agree to comply with these Rules. If you do not agree with any of these Rules, do not register for this Challenge and do not submit an entry.

1. TERM

This Challenge begins on 24 Apr 2023 at 12:00 PM CET and ends on 19 Jun 2023 at 3:00 PM CET. The Challenge will be accessible 24 hours a day on the dedicated Challenge website operated by Agorize at https://www.agorize.com/en/challenges/grundfosdigitalecosystem/ (“the Challenge website”), subject to possible IT maintenance operations. Dates and times in these Rules refer to Central European Time (CET/GMT+2).

2. AGREEING TO THE RULES

Any eligible person who is registered on the Challenge website and enrolls to participate in the Challenge (“Participant” or “You”), is required to review and accept these Rules. By accessing and accepting these Rules, You:
(i) enter into a valid and enforceable contractual relationship with the Sponsor regarding

participation in the Challenge. The registration and enrolment in the Challenge does not set up any subordination relationship between the Sponsor and the Participant, and

 

(ii) fully and unconditionally agree to comply with these Rules. Participants express their agreement by checking an online box while enrolling for the Challenge.

In case of non-respect of these Rules, the Participant will be immediately disqualified from the Challenge and no prize will be awarded.

3. REGISTRATION AND PARTICIPATION IN THE CHALLENGE

To take part in the Challenge, we must receive your completed registration by 05 Jun 2023/ 12:00 PM CET. To register, the Participant must first have created a user account on the Challenge website, and must have truthfully and accurately completed required information, such as full name, email address, etc.

Any registration based on inaccurate, false or incomplete information will result in the Participant’s disqualification. Refusing collection, recording and use of their personal data that is strictly necessary to performing the Challenge will result in the Participant’s disqualification. The Participant is solely responsible for the information that the Participant provides when registering. Any intentional or unintentional mistake, anomaly or inconsistency, regarding this information, may result in the Participant’s disqualification. The Sponsor reserves the right to proceed with all necessary verifications regarding the Participant’s identity, postal and/or email address.

Deletion of a Participant’s user account on the Challenge website will be deemed as a withdrawal from the Challenge. In this case, the Participant, regardless of whether the deletion results from the Participant’s personal action or not, will not participate in the Challenge, and will not obtain any compensation.

You must also have accepted the Rules as well as the Terms and Conditions of Use and the Privacy Policy, during the creation of your user account and your registration to the Challenge.

Registration for and participation in the Challenge is free, with no purchase or payment obligation.

 

4. ELIGIBILITY

This Challenge is open and offered solely to:

• Scale-ups. A business entity, regardless of its business area. Scale-ups may be required, in Sponsor’s sole discretion, to provide proof of (i) company registration by submitting a registration certificate issued within the last three (3) months, or ongoing company registration, or any trade registry and proof ensuring the registration of the entity in the relevant country, and (ii) a valid professional insurance policy subscription.

All the documents that may confirm the Participant’s eligibility may be required prior to awarding any prizes (e.g. identity document, registration certificate, student card etc.).

This Challenge is not open to employees and representatives of the Sponsor and Agorize and the members of their families.

This Challenge is void in countries where it is prohibited or restricted by law.

5. PURPOSE OF THE CHALLENGE AND PARTICIPATION

Participation in the Challenge must be as a Scale-up.

• Scale-ups. Scale-ups Participants enter the Contest on behalf of their legal business organizations. During the registration process, Scale-up Participant must designate one individual who is part of the company for contact purposes with the Sponsor. This person will be responsible for registering the Scale-up at the Challenge and participate in the Challenge on behalf of the Scale-up. As a Scale-up participating in this Challenge, you represent and warrant to the Sponsor that such person (i) is an authorized representative of Scale-up and is participating in the Challenge on behalf of such company, and (ii) has obtained all necessary approvals to enter the Challenge, including all persons qualified to grant any Intellectual Property Rights to Sponsor. Any individual who is employed by a Scale-up may also submit its participation as an Individual Participant.

The goal of the Challenge is for Participants to submit contributions (or projects) meeting the requirements determined by the Sponsor in the Challenge brief, and that are formalized by deliverables. The brief includes information regarding various deadlines, details of the prizes, Sponsor requirements etc. (the “Brief”). The Brief is accessible through the Challenge website.

 

6. DELIVERABLES

During the Challenge, Participants may upload any documents

To be eligible, Deliverables must (i) address the specific issue set out in the Brief, (ii) be in a common digital format, such as, DOC, DOCX, PDF, PPT, PPTX, KEY, ODT, MP3, MPEG, MOV, MP4, and (iii) be in English or Chinese, and in general terms must comply with these Rules.

If a Deliverable cannot be downloaded, is not in the right format or is incompatible, illegible, or unintelligible, the Deliverable will be disqualified.

By submitting a Deliverable, the following needs must be respected:

• The Deliverable includes exclusive contributions from a Scale-up;

 

• Otherwise, if content from a third party has been used in the development of the Deliverable, all rights, authorizations and agreements necessary to submit the Deliverable and grant the rights mentioned in this agreement have been obtained. The existence of uncredited third-party contributions in the Deliverable will result in the disqualification of the Deliverable and the related Participants;
• No other individual and/or entity is entitled to claim any rights from the use of the Deliverable; and
• The content of the Deliverable does not and will not infringe or violate any rights of any third party or entity, including, without limitation, Intellectual Property Rights, privacy, competition law, confidentiality, or any contractual or extracontractual right. All deliverables suspected of any law(s) and/or any third party’s right will be ineligible.

Participants are responsible for and shall bear any costs or expenses associated with preparing and submitting Deliverables. Participants assume all risk for damaged, lost, late, incomplete, invalid, incorrect, or misdirected Deliverables.

 

7. CHALLENGE PROCESS
   Challenge Rounds. The Challenge consists of several rounds:

• Round One. Deliverables will be accepted from 24 April 2023/ 12:00 PM CET to 05 Jun 2023/ 12:00 PM CET. At the end of this Round, up to 25 scale-ups who have demonstrated their customer success as scaleups will be pre-selected to proceed to Round Two.
• Round Two. Participants are not required to upload a Deliverable on the Challenge website for this Round two. Mentoring sessions shall be scheduled between 07 Jun 2023 / 7:00 AM CET to 09 Jun 2023 / 12:00 PM CET. At the end of this Round, up to 5 scaleups will be selected to proceed to the Final Round.
• Final Round. Participants are not required to upload a Deliverable on the Challenge website for this Final Round. Final session shall be held at Bjerringbro, Denmark Grundfos Poul Due Jensen Academy on 19 Jun 2023 between 1:00 PM-2.15 PM CET, and Top 5 ranked winners shall be announced by 3:00 PM CET on 19 Jun 2023.

Deliverable. If a Participant does not upload a Deliverable on the Challenge website before the deadline, this will be considered as a withdrawal from the Challenge. The Participant may not join the Challenge and may not obtain any compensation from the Sponsor.

Selection Criteria. Deliverables will be judged according to the Selection Criteria, described below. You agree and acknowledge that the Challenge relies on your creativity, capacity, ability, and ingenuity to solve difficult problems. The Challenge does not depend, even partially, on chance or luck, and therefore should not be considered as a lottery. Under no circumstances are factors such as appearance, religion, membership in a trade union, political opinions or sexual orientation considered.

Notification to Participants. Once selection has been completed, Participants will be notified by email, phone, or by other means of the results of each Round. The Sponsor will be free to alter the dates on which results are released should this become necessary due to the number of projects to be assessed. The ranking decided by the final jury will be announced on the day that presentations are made and will identify the Participants that are finalists.

1. Round One

All Round One Deliverables must be submitted before 05 Jun 2023 / 12:00 PM CET. Deliverables must meet the specifications set out in Section 6, above, and include:

• An introduction of the Participant based on the questionnaire to be filled in in their participation area, accessible through their user account + 1 minute introduction video (optional).

Selection phase following Round One will proceed as follows:

Criteria based scoring
“Criteria based” scoring will take place from 24 Jun 2023/ 12:00 PM CET to 05 Jun 2023/ 12:00 PM CET.

The voters (Sponsor members) (the “Voters”) may evaluate and select the Deliverables based on their content and the following criteria:

• Innovation: How innovative is the solution in its use of new or existing technology to solve the problem described in the Brief? Are there other solutions available and if so, how does this differentiate from them?
• Relevancy: How well does the Deliverable respond to the specific need(s) set out in the Brief?
• Feasibility: How feasible is the solution to put into practice? Does the solution make sense financially? Will the solution be sustainable over the long term?
• Impact: What is the scale of potential social impact? How broad is the impact? How many people will your solution reach? How significant is the impact?
• Clarity: How well do you articulate your solution and the potential impact it will have on society or business?

Except as otherwise provided below, the 25 Participants with the highest score at the end of this vote will win this vote and proceed to the next round.

Any attempt to cheat, use fake profiles, use third-party applications that enable false voting linked to cheating, or engage in duplicate voting of which the Sponsor becomes aware will result in the disqualification of the project that received these votes, and in the disqualification of this project’s Participants, who will not receive any prize or award. The Sponsor’s decision

 

regarding disqualification is final and its decision may not be contested by Participants involved in the project in question or in any other Participant.

Participants will be informed of the results of the Round One by 06 Jun 2023, 4:00 PM CET. B.

1. Round Two

There are no new deliverables to be submitted in round two. Mentoring sessions shall be scheduled between 07 Jun 2023/ 7:00 AM CET and 09 Jun 2023/ 12:00 PM CET post the announcement of top 25 scaleup results on 06 Jun 2023/ 4:00 PM CET.

Mentoring & Criteria based scoring
“Mentoring & System Optimization Criteria based” scoring will take place from 07 Jun 2023 / 7:00 AM CET to 09 Jun 2023/ 12 PM CET.

The voters (Sponsor members) (the “Voters”) may evaluate and select the Deliverables based on their content and the following criteria:

• Innovation: How innovative is the solution in its use of new or existing technology to solve the problem described in the Brief? Are there other solutions available and if so, how does this differentiate from them?
• Relevancy: How well does the Deliverable respond to the specific need(s) set out in the Brief?
• Feasibility: How feasible is the solution to put into practice? Does the solution make sense financially? Will the solution be sustainable over the long term?
• Impact: What is the scale of potential social impact? How broad is the impact? How many people will your solution reach? How significant is the impact?
• Clarity: How well do you articulate your solution and the potential impact it will have on society or business?

Except as otherwise provided below, the Top 5 Participants with the highest score at the end of this vote will win this vote and proceed to the next round.

Participants will be informed of the results of the Round Two by 09 Jun 2023/ 4:00 PM CET.

1. Final Round

Participants who have been selected to participate in the Final Round will be directly notified by email to the address provided during registration. In the event a Participant does not confirm the Participant’s attendance at the final event, the Sponsor reserves the right, at its sole discretion, to disqualify this Participant. This disqualification shall not entitle the Participant to claim any kind of compensation from the Sponsor.

The Final Round consists of an oral presentation of the selected projects by the Participants. Participants are not required to upload a Deliverable to the Challenge website before the Final Round.

However, Participants must prepare a Deliverable which meets the specifications set out in Section 6 and which include:

• A document describing their Project and presenting, for example, the problem it tackles, the proposed solution, its impact and its business model.

This document will be used as a presentation document during the oral presentation given by the Participants involved in the Project.

At the end of the Final Round, the jury will choose the winning projects and will rank the finalists.

8. PRIZES

The prizes are awarded to the winners of the Challenge and are subject to compliance with the following cumulative conditions:

• The Deliverables comply with Section 6 (“Deliverables”);
• Each Participant of a winning project complies with Sections 9 and 11;
• It can be proven that the winning Participants fulfil the conditions of eligibility of Section 4

No prize will be awarded to winners who do not fulfill the above conditions.

Subject to these Terms and Conditions, once confirmed by Sponsor, the winner(s) will receive the following:

 

• ➢  Cash Prize:
• ●  Grand Prize of USD 40,000 all inclusive
• ●  Second Place Prize of USD 10,000 all inclusive
• ●  Third Place Prize of USD 5,000 all inclusive
• ●  Fourth Place Prize of USD 3,000 all inclusive
• ●  Fifth Place Prize of USD 2,000 all inclusive
• ➢  Opportunity to participate in proof of value engagements (Sustainability & Reliability Engagements)

Cash Prize is per scale-up (irrespective of the number of scale-up team members)

No assignment or transfer of prizes is allowed by a winner. If a potential winner cannot be reached, is unable to accept the prize or any portion of the prize for any reason, Sponsor shall have no further obligation to such potential winner. Sponsor will not replace any lost or stolen prizes after being awarded to winners. Winners will accept the prize “as it is”. Sponsor disclaims any warranty regarding the Prizes.

In the event a Participant (a winner) cannot be reached, by email or by phone, for more than three (3) months after the first attempt to reach them was made, the Participant will be deemed as having waived their right to claim the prize and will not be entitled to any prize or any kind of compensation.

If the prize as initially planned is unavailable, Sponsor will be free to substitute another prize of similar value. Any such decision is at Sponsor’s sole discretion.

Any Participant who does not fulfil the conditions of Participation as provided in the Rules during their registration and/or at any time during the Challenge will be summarily disqualified from the Challenge without prior notice and will not be entitled to any prize. In the event that a prize is awarded to a Participant who does not meet the conditions of Participation when registering or throughout the duration of the Challenge, Sponsor reserves the right to require the Participant to return the awarded prize.

Any winners of prizes could be taxable of these prizes in their local countries. Therefore, winners might under local law have to recognize the value of the prize towards the tax authorities. If in doubt, the winners must seek local advice on any taxation matters at their own costs.

9. COMMUNICATION

The Participant acknowledges and consents that Sponsor via its official communication channels may for the duration of the Challenge and for a period of one (1) year following the Final Round use the Challenge for publicity, including for Sponsor’s advertising or other marketing purposes, (by any means and through any format (including, websites, advertising banners, social media, newsletters and press releases) now known or unknown to date, free of charge. Any such publication that Sponsor has had made within the period mention in the foregoing sentence, Sponsor must not remove after the expiration of this period.

In particular, you consent to the use, by the Sponsor, of your name and surname, your city and region of residence, the name of the institution in which you studied or in which you obtained your diplomas and other biographical information, your image, the information regarding the Prize (if you are a winner), the name of your company and its distinctive signs (if you are a Scale-up) and any other personal data that you submit with your Deliverables as well as the content of your Deliverables relating to the Challenge.

As an example, each Participant authorizes the Sponsor to use the photographs taken during the Final to disseminate them via any communication medium.

Such use does not entitle the winner to any other payment than the Prize the winner has received. The Sponsor agrees to cease use of the aforementioned elements in connection with the Participant at the end of the aforementioned period.

10. CONFIDENTIALITY

The Sponsor has no obligation to keep the information contained in the Deliverables confidential. In general terms, when submitting any Deliverables, the Participants understand, agree and accept that any information contained therein may be publicly disclosed by the Sponsor.

If you are a prize winner, you must upon request from the Sponsor execute a confidentiality/non-disclosure agreement for the purpose of entering into negotiations

regarding the further development of your project, as described in your Deliverable. Such confidentiality/non-disclosure agreement will be directed to your Deliverable and all intellectual property that it may contain.

Furthermore, Participants acknowledge that the Sponsor may currently or in the future be developing information internally, or receiving information from other parties, that is similar to the information contained in any of the projects. Accordingly, nothing in this agreement shall prohibit the Sponsor from independently acquiring, developing, or having developed for it, products, concepts, systems, services, or techniques that are similar to or compete with the products, concepts, systems or techniques contemplated by or embodied in any Deliverable.

The Participants recognize that other Participants, individuals or entities may have provided to the Sponsor or others, or made public, or may in the future submit, or make public, content that is the same or similar to any piece of information contained in any of the projects. Hence, the Participants acknowledge, agree and accept that the Sponsor shall have the right to use such same or similar materials, and that the Participants will not be entitled to any compensation arising from the Sponsor’s use of such materials.

11. INTELLECTUAL PROPERTY

Definitions. For the purposes of this section,

• "Intellectual Property Rights" means any copyright or other rights over a brand, a design or a model, a patent and, more generally, any element, (including trade secrets and knowhow), that may be protected by national and/or international laws or conventions on intellectual property.

• “Previous Rights” means any Intellectual Property Rights and/or any associated know- how held by the Participants before the start date of the Challenge.

• “Creations” means any developments developed by any Participant as a part of any submitted deliverable throughout the Challenge, including, software (including source and object code software), database, technical specifications, text, design, model, information, knowledge, method, process or product, as well as any resulting Intellectual Property Rights in such developments.

 

Warranty of non-infringement. When submitting any Deliverable, at any stage of the Challenge, each Participant guarantees to Sponsor that the Participant is the co/owner and/or co/holder of the Intellectual Property Rights regarding all or part of the Creations contained in the Deliverables submitted at any stage of the Challenge, and that the Participant has obtained all rights and permissions regarding all Previous Rights and any elements of the Deliverables for which the Participant does not hold the relevant rights.

Each Participant guarantees (i) that the Participant’s contribution is original and unprecedented; (ii) that the Participant’s contribution does not infringe upon the copyright or any other Intellectual Property Rights of any third party; (iii) that all the elements of which the Participant’s submissions are formed, as well as all pieces of contributions and information communicated in the submission presentation documents are accurate, reliable and complete; and (iv) that the submission of the relevant Deliverables does not constitute an act of unfair competition of any kind.

It is compulsory for Participants to indicate the source of any Previous Rights of whichever nature and on whichever support that are included in any submitted deliverable. Any Deliverable involving several Participants constitutes a collaborative work and it should be treated as such in accordance with the applicable regulation in force.

Liability. Sponsor cannot be held liable for any infringement of the above provisions by Participants. Each Participant shall indemnify the Sponsor against any disturbance, action, claim, opposition and demand or eviction attempt from any third party in connection with any Creation in the Deliverables (including any Intellectual Property Rights in such Creation).

Ownership and license. The right of ownership, including all Intellectual Property Rights, to Creations and Deliverables which have been generated solely by a Participant, shall accrue to such Participant.

By taking part in the Challenge, Participants grant the Sponsor a license for the Creations and the Deliverable (the “Licensed Rights”) itself for a period of three (3) years following the Final Round of the Challenge. Any license set out below in this Section 11 only gives the Sponsor a right to use the Licensed Rights for internal proof of concept purposes, including the right to complete (if needed), reproduce (wholly or in part), display (wholly or in part), analyze, adapt, modify, disseminate, translate and use any elements which are part of the Licensed Rights. If the Sponsor needs any of the Participants’ Previous Creations to use the Licensed Rights, such Previous Creations will be included in the license, but the Participants will only give Sponsor a license to use these Previous Creations on non-exclusive basis. Any right for the Sponsor to use the Licensed Right for external purposes (including towards the Sponsors customers and other commercial purposes), the Sponsor and the relevant Participants must negotiate in good faith. The license for the Licensed Rights is worldwide,, transferable within the Sponsor’s group of current and future affiliated entities and royalty free for the first year following the Final Round of the Challenge. In the second and third years following the Final Round of the Challenge, Sponsor must pay the Participants a royalty fee to continue the license.. Such royalty fee is to be agreed between the Sponsor and relevant Participants according to good faith negotiations between the parties.

. The license set out above in this Section 11 is exclusive within the Sponsor’s Field, meaning that the Participants cannot give a license to the Licensed Rights to others within this Field in the term of the license. The Sponsor’s “Field” means the production, design and development and use of the following “products” used for the following “applications”: “Product” means products, within or related to the field of processing water and other fluids. This include both pumps, valves, integrated systems and connected parts (such as pipes, drives and motors) and accessories (such as base plates/frames and housing) related to or within the field of processing water and other fluids. “Applications” means the application areas, such as buildings (family homes, commercial buildings, district energy and original equipment manufacturers (OEM)), industry (Industrial processes, industrial utilities, system builders and OEM) and water (water utility, water treatment solutions and lifelink water solutions).

 

Purchase option. As an alternative to the license set out above in this Section 11, participants who are winners of the Challenge grant an exclusive option for the Sponsor to purchase part or all of the Intellectual Property Rights included in any of the Deliverables and to the Creations submitted during the Challenge, including the Licensed Rights.

This option is subject to the following and cumulative conditions:

• the Sponsor will benefit from an exclusive purchase option for a duration of twelve (12) months from the date of the announcement of Challenge winners;
• the Sponsor shall notify the Participant in writing of its intention to exercise the option;
• negotiations will be exercised based on good faith between the involved parties;

• if the involved parties agree, any monetary compensation comprised in the prize could be understood as whole or part of the purchase price.

 

12. MODIFICATION OF RULES, SUSPENSION AND CANCELLATION OF THE CHALLENGE

Update of the Rules. The Sponsor reserves the right to amend these Rules at any time, including the Challenge duration in case of operational imperatives, without prior notice to Participants regarding the enforcement or the validity of these amendments. Participants are encouraged to consult these Rules regularly. Participants expressly waive all claims or disputes related to any amendment to these Rules by the Sponsor.

Should any paragraph of these Rules be declared or judged illegal, unenforceable or void by a court decision, the paragraph in question will be considered null and void, but all other unaffected paragraphs will be enforced within the limits of the law.

Challenge Cancellation or Suspension. The Sponsor reserves the right in its discretion, to (i) cancel, terminate, modify or suspend the Challenge and these Rules, for any reason, at any time and without any liability, and (ii) to limit or restrict participation in the Challenge. The Sponsor will not be held liable for the modification, cancellation or suspension of the Challenge and no compensation or remuneration will be due to the Participants.

13. LIMITATION OF LIABILITY

The Sponsor will in no way be held liable in the event of breakdown or failure, regardless of the cause, of any telecommunications network used that causes Participants difficulty in or prevents Participants from identifying themselves on or gaining access to the Challenge website.

Participants agree that the Sponsor, its affiliates and all of their respective officers, directors, employees, contractors, representatives and agents (“released parties”) will have no liability whatsoever for, and will be released and held harmless by participants for any claims, liabilities, or causes of action of any kind or nature for any injury, loss or damages of any kind including direct, indirect, incidental, consequential or punitive damages to persons, including without limitation disability or death. Without limiting the foregoing, everything on the challenge website and in connection with the challenge is provided “as is” without warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, and non-infringement. Some jurisdiction may not allow the limitations or exclusion of liability for incidental or consequential damages or exclusion of implied warranties, in which case such limitation or exclusion shall apply only to the extent permitted by the law in the relevant jurisdiction.

Participation in the Challenge implies acknowledgement and acceptance of the characteristics, limits and risks of the internet and related technologies, particularly with regards to performance, response time, security of software and computer equipment against various potential attacks, such as viruses, logic bombs or Trojans, and loss or misuse of data. As a result, the Sponsor will not be held liable in any way for any damage incurred by Participants arising from these characteristics, limits and risks, which Participants accept by registering and taking part in the Challenge.

The Sponsor will not in any case be held liable for damages resulting from faults with or delays in the submission of deliverables by Participants, including refusal to accept these deliverables as a consequence of their submission outside the deadlines set out in the Rules, from faults with or delays to the sending of any emails by the Participant sent as part of the Challenge, or from any alterations made to the deliverables independently of the Sponsor.

The Sponsor will not in any case be held liable for damages resulting from services provided by a third-party relating to the prizes.

The Sponsor will not be held liable for the consequences of a Participant’s disqualification from the Challenge as a result of their violation of these Rules.

14. PERSONAL DATA PROTECTION

Data Privacy Statement regarding use of personal data for “Grundfos Digital Ecosystem Challenge 2023”

The aim of this Privacy statement is to describe the data privacy relevance of the “Grundfos Digital Ecosystem Challenge 2023” of “Grundfos Holding A/S, Poul Due Jensens Vej 7 Bjerringbro, 8850 Denmark” (who acts as a data controller, hereinafter: “Grundfos”).

Data processing purpose, Categories of Personal Data, Legal basis and retention period

16

 

Purpose	Categories of Personal Data	Legal basis	Retention period
Registration to the “Grundfos Digital Ecosystem Challenge 2023”	Name, email address, and contents of the questionnaire filled at the time of application	legitimate interest	Up to 3 years
Concluding the “Grundfos Digital Ecosystem Challenge 2023” and comparing the solutions of the participants	Name, email address, and contents of the questionnaire filled at the time of application	legitimate interest	Up to 3 years
Choosing the winner of the “Grundfos Digital Ecosystem Challenge 2023”	Name, email address, and contents of the questionnaire filled at the time of application	legitimate interest	Up to 3 years
Campaigning in Social Media	Name, pictures, videos and contents of the questionnaire filled at the time of application	Consent	Up to 3 years
Accommodation and Travel for Top-5 finalists for the Jury vote Round	Name, Phone Number, Email address	legitimate interest	Up to 3 years
Proof of value in live end-user engagements	Name, email address, and contents of the questionnaire filled at the time of application	legitimate interest	Up to 3 years

Data Subjects (referred later as “You”) are the Participants of the “Grundfos Digital Ecosystem Challenge 2023”

Details of the data controller and recipients of the Personal Data

Grundfos Holding A/S, Poul Due Jensens Vej 7, 8850 Bjerringbro, Denmark, email dataprivacy@grundfos.com and your local Grundfos sales company (jointly referred to as “Grundfos”) are joint data controllers and responsible for data security and the processing of your Personal Data according to the specific purposes mentioned above. Details on your local sales company can be obtained at any time via your country version of www.grundfos.com.

Grundfos may share your Personal Data with third parties acting as Grundfos’ data processors for processing your Personal Data according to the purposes mentioned above, including IT system providers, consultants, etc. In addition, Grundfos may share your Personal Data with third parties acting as independent data controllers. This could e.g. be the case if we publish marketing materials on third party websites, social media, traditional media, etc.

Other authorized third parties may need to access or store the Personal Data if required or permitted by applicable law (e.g. governmental authorities, courts, external advisers and similar third parties that are public bodies).

 

Transfer of the Personal Data

Your Personal Data may be transferred to outside of the EU/EEA. Grundfos ensures that such transfer will be carried out in accordance with the applicable data protection laws. This entails that any party outside of the EU/EEA which comes into possession of your Personal Data must ensure an adequate level of protection, for example by entering into the EU standard contractual clauses, or implement and comply with binding corporate rules, where applicable. If you are based outside of the EU/EEA, your Personal Data may be transferred outside of your country of residence, including to the EU/EEA, and you consent to such transfer of your Personal Data.

If you have any inquiries in relation hereto, you are welcome to contact Grundfos – please see the contact information below in the ”How can you access your Personal Data?/Further rights’” section.

How can you access your Personal Data?/Further rights

Under applicable law, you have various rights (under the conditions set out in applicable law). Withdrawal of consent: If you have declared your consent for any Personal Data processing activities you can withdraw this consent at any time with future effect. Such a withdrawal will not affect the lawfulness of the processing prior to the consent withdrawal.
Right of access: You may have the right to obtain from us confirmation as to whether or not Personal Data concerning you is processed, and, where that is the case, to request access to this Personal Data. The access to information includes – inter alia – the purposes of the processing, the categories of Personal Data concerned, and the recipients or categories of recipients to whom the Personal Data has been or will be disclosed. However, this is not an absolute right and the interests of other individuals may restrict your right of access.
You may have the right to obtain a copy of the Personal Data undergoing processing. For further copies requested by you, we may charge a reasonable fee based on administrative costs.
Right to rectification: You may have the right to obtain from us the rectification of inaccurate Personal Data concerning you. Depending on the purposes of the processing, you may have the right to have incomplete Personal Data completed, including by means of providing a supplementary statement.
Right to erasure ("right to be forgotten"): Under certain circumstances, you may have the right to obtain from us the erasure of Personal Data concerning you and we may be obliged to erase such Personal Data. Right to restriction of processing: Under certain circumstances, you may have the right to obtain from us restriction of processing your Personal Data. In this case, the respective data will be marked and may only be processed by us for certain purposes.
Right to object: Under certain circumstances, you may have the right to object the processing of your Personal Data by Grundfos, on grounds relating to your particular situation, at any time. Grundfos may be required to cease processing your personal data.
Right to data portability: Under certain circumstances, you may have the right to receive the Personal Data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and you may have the right to transmit that data to another entity without hindrance from us.
Complaints: In case of complaints, you also have the right to lodge a complaint with the competent supervisory authority regarding the storing or processing of your Personal Data.

If you would like to know more or wish to exercise one or more of the rights listed above, you are welcome to contact Grundfos Holding A/S by sending an email to dataprivacy@grundfos.com. Some Grundfos companies have a local data protection officer whom you may also contact. Their details are set out in our general Privacy Policy, available at www.grundfos.com.

15. CLAIMS

Any Participant’s claims arising from the Challenge, should be addressed no later than thirty (30) days following the Challenge end date to kmeduri@grundfos.com. All claims must include: (i) the Participant’s complete contact details (name, address, email address and phone); (ii) the name of the Challenge; and (iii) a clear and detailed explanation for the claim.

16. APPLICABLE LAW AND DISPUTES RESOLUTION

This agreement is governed by and construed in accordance with Danish law, excluding its provisions on choice of law.

Any dispute arising out of or in connection with this agreement, including any disputes regarding the existence, validity or termination thereof, will be settled by arbitration administrated by the Danish Institute of Arbitration in accordance with the rules of arbitration procedure adopted by the Danish Institute of Arbitration and in force at the time when such proceedings are commenced. The place of arbitration will be Copenhagen, and the language of the arbitration will be English.

Nothing in this Section 16 precludes a party from seeking injunctions before the ordinary courts.